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$vuetify.icons.faPhone1300 650 620

Streamline your safety processes with QR code technology

HIA SafeScan

Enquire now Enquire now Enquire now
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HIA SafeScan is a quick and easy way to give your contractors/workers instant access to the Work Health and Safety forms they need to complete on-site. 

The SafeScan QR codes offer:

  • Key site safety forms developed by HIA’s safety experts
  • Instant notification of completed forms, with customised notification settings available
  • A link to your own cloud-based Safety Management System and documents (optional).

How does SafeScan work?

It's easy to use for you and your contractors.

  • Simply display your QR code on-site so that contractors can scan and access your site safety forms when they arrive.
  • Completed forms are sent straight to your inbox for record keeping.
  • There are no apps to download, no user limitation and no hassles keeping track of the paperwork.
  • Forms can be completed on the spot including the ability to take photos and videos.
  • Save time and reduce admin with paperless site sign-in, risk assessment, incident reporting and more.

Get instant access to WHS procedures

Get instant access to WHS procedures

SafeScan site induction demo

1. Scan

Use a smartphone camera or QR scanner app over this QR code to open the SafeScan demonstration.

Demo QR code for SafeScan

2. Submit

Read through the site induction questions and enter information in the fields where required. Submit the form to your nominated email address.

3. You're done!

Check your nominated email address to view the submitted site induction form. This is an example of what you could receive live from your workers on site too!

Annual subscription fees

SafeScan Builder*

HIA members Non-HIA members

$980

per year/per QR code (Unlimited sites)

$1372

per year/per QR code

✔ Landing page
✔ Link to Cloud Drive
✔ Site induction
✔ Site sign-in/out 
✔ SWMS & Risk Acknowledgement
✔ Incident reporting

*Terms and conditions apply

SafeScan Builder Pro*

HIA members Non-HIA members

$1290

per year/per QR code (Unlimited sites)

$1806

per year/per QR code

SafeScan Builder plus

✔ Hazard Identification
✔ Toolbox talk

*Terms and conditions apply

Tailor a digital safety solution for your business

You can choose one QR code for everything you need or tailor your QR codes to match your business preferences. Each QR code comes with a set group of forms (4 or 6).

Depending on your business need, you can:

  • Buy one QR code for each site supervisor (so they can handle their worker site forms)
  • Get a different QR code for each site
  • Use one QR code across multiple sites.

If you need assistance in getting set up with SafeScan, online training with our knowledgeable team is available with your subscription.

SafeScan can be used to access one or more of the following site activities:

1. Site induction
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Contractors, Visitors and Suppliers use this form to complete and record on-site safety inductions. The questions on this form are designed for trade contractors that will be working on your site, and also for Visitors and Suppliers.

This form is to be completed on their first day working/visiting each site, before they come onto the site.

2. Site sign-in/out
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This form is used to monitor who is on-site and when. It is to be completed daily by everyone when they enter the site and when they leave, for each site you have.
3. Hazard Identification
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This form facilitates hazard identification.

To be completed as required to advise the business of any site hazards identified on site that require rectifying.

4. Incident notification
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This form facilitates incident notification and the completion of an incident report.

To be completed when an incident or "near miss" occurs or a worker is injured.

5. SWMS and Risk Acknowledgement
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This form facilitates SWMS & Risk Acknowledgement

To be completed as required prior to starting a High Risk Work, after reviewing the Safe Work Method Statements Template provided by the Builder. 

Contractors will be able to review the SWMS, sign them off, make any comments, make further requests for the job and also assess for any other possible risks.

6. Pre-start meeting and toolbox talks
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This form facilitates pre-start meetings and toolbox talks.

To be completed where pre-start meetings or toolbox talks are held by either the business or contractors.

Other benefits - Access to Cloud Drive docs
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Your SafeScan forms can be linked to your own cloud-based safety management system or safety documents (managed by you and your team). You will be able to provide more information to workers on-site by connecting your SafeScan forms with these cloud-based systems:

  • Microsoft Sharepoint 
  • Dropbox
  • Google Drive.

Ready to get started?

Contact our SafeScan team today by completing the form below.

Select product

Which SafeScan product are you interested in?

SafeScan Builder includes: ✔ Site induction - contractors form, ✔ Site sign-in/out form, ✔ Risk assessment form, ✔ Incident reporting form.

SafeScan Builder Pro includes: ✔ SafeScan Builder, plus ✔ Site induction (visitors & suppliers) form, ✔ Toolbox talks form.

Personal details

Business details