{{ propApi.closeIcon }}
Our industry
Our industry $vuetify.icons.faArrowRight
Economic research and forecasting Economics Housing outlook Tailored market research Economic reports and data Inspiring Australia's building professionals HOUSING The only place to get your industry news Newsroom
Business support
Business support $vuetify.icons.faArrowRight
Become an apprentice host Hire an apprentice Why host an HIA apprentice? Apprentice partner program Builder and manufacturer program Industry insurance Construction legal expenses insurance Construction works insurance Home warranty insurance Tradies and tool insurance Paperwork gone digital Contracts Online HIA Tradepass HR Docs SafeScan - managing workplace safety Planning and safety services Building and planning services How can HIA Safety help you? Independent site inspections Trusted legal support Legal advice and guidance Professional services Industrial relations
Resources & advice
Resources & advice $vuetify.icons.faArrowRight
Building it right Building codes Australian standards Getting it right on site See all Building materials and products Concrete, bricks and walls Getting products approved Use the right products for the job See all Managing your business Dealing with contracts Handling disputes Managing your employees See all Managing your safety Falls from heights Safety rules Working with silica See all Building your business Growing your business Maintaining your business See all Other subjects COVID-19 Getting approval to build Sustainable homes
Careers & learning
Careers & learning $vuetify.icons.faArrowRight
A rewarding career Become an apprentice Apprenticeships on offer Hear what our apprentices say Advice for parents and guardians Study with us Find a course Get your builder's licence Qualifications Learn with HIA
HIA community
HIA community $vuetify.icons.faArrowRight
Join HIA Sign me up How do I become a member? What's in it for me? Get involved Become an award judge Join a committee Partner with us Get to know us Our members Our people Our partners Mates Rates What we do Mental health program Charitable Foundation GreenSmart
Awards & events
Awards & events $vuetify.icons.faArrowRight
Awards Australian Housing Awards Awards program National Conference Industry networking Events
HIA products
HIA products $vuetify.icons.faArrowRight
Shop @ HIA Products Digital Australian Standards Contracts Online Shipping and delivery Purchasing terms & conditions
About Contact Newsroom
$vuetify.icons.faTimes
$vuetify.icons.faMapMarker Set my location Use the field below to update your location
Address
Change location
{{propApi.title}}
{{propApi.text}} {{region}} Change location
{{propApi.title}}
{{propApi.successMessage}} {{region}} Change location

$vuetify.icons.faPhone1300 650 620

Guide for employers - Hiring new on-site employees

This guide provides a simple checklist summary of the legal requirements you need to consider when taking on new on-site employees (including apprentices).

Checklist summary of the legal requirements.

Determine the employee's entitlements
{{ propApi.expandedIcon }} {{ propApi.collapsedIcon }}

An employee is an Award employee or a Non-Award employee.

Award Employee: If there is an Industrial Award that covers the employee’s industry or occupation and contains a classification for the role (or type of role) they undertake then you will need to comply with all the conditions of the relevant award. The award will stipulate the minimum wage rate of pay and other entitlements. Awards conditions must comply with the National Employment Standards. Even if you pay above award wages or under annualised salary arrangements, they still will be considered award employees.

Non-Award Employee: If there is no award covering the type of work they carry out then they will be a ‘non-award’ employee. Traditionally managerial level employees do not fall within an award classification. The conditions of employment for non-award employees are set out under the National Employment Standards and their contract of employment. 

If you have an enterprise agreement in place that covers the employee’s work classification, an employee’s entitlements will come from that agreement. 

Make the offer of employment
{{ propApi.expandedIcon }} {{ propApi.collapsedIcon }}

Even if they are an award employee, it is a good idea to get all new employees to sign and accept a written offer of employment that sets out the conditions of employment that have been agreed to. You can also provide other information relevant to the business, such as workplace policies or rules. At a discounted member rate HIA can prepare an employment agreement or workplace policy for your business.

Provide the new employee with the Fair Work Information Statement
{{ propApi.expandedIcon }} {{ propApi.collapsedIcon }}

The Fair Work Information Statement must be provided to the new employee as soon as possible before or after they commence. This statement is an overview of rights and entitlements under the Fair Work Act 2009. It is available on the Fair Work website

Obtain your employee's details
{{ propApi.expandedIcon }} {{ propApi.collapsedIcon }}

Ensure you have all relevant contact details such as home address, phone number, email address and emergency contact. Where relevant, you may also need the employee’s bank account details (for payment of wages) and information relating to medical conditions or allergies that have the potential to affect the employee’s capacity to carry out their role.

Obtain the employee's Tax File Number Declaration form
{{ propApi.expandedIcon }} {{ propApi.collapsedIcon }}

All new employees are required to fill out and complete a Tax File Number Declaration form. The form enables you to work out how much tax to withhold from payments made to your employee. You can get the form from some newsagents or by contacting the ATO. The employee needs to complete the form and return it to you. There is a ‘Payer’ section of the form (section B) that you must then complete and forward to the ATO within 14 days of the date the employee started with you.

Get a copy of the employee's OHS Construction Induction Card
{{ propApi.expandedIcon }} {{ propApi.collapsedIcon }}

An OHS Construction Induction Card (White Card) is required by all employees carrying out construction work, including site managers, supervisors, surveyors, labourers and tradespersons. The White Cards are issued by WorkSafe Tasmania after the required training is completed. White Cards issued in other parts of Australia may also be used provided they are current.

Register for PAYG withholding
{{ propApi.expandedIcon }} {{ propApi.collapsedIcon }}

To register contact the ATO (13 28 66) or complete an ‘Add a new business account’ form available on the ATO website, or speak to your tax advisor. You must keep records that explain your PAYG withholding transactions. 

Superannuation
{{ propApi.expandedIcon }} {{ propApi.collapsedIcon }}

Your employee is entitled to super from the first day you employ them (provided they are eligible for super) so you will need to determine which fund contributions will be made to. Most employees are entitled to select their superannuation fund. If your new employee is eligible to choose a super fund, you should provide them with a Standard choice form within 28 days from the day they started working for you. 

Your employee does not have to complete the form if they do not want to nominate a fund but you still need to give them the choice. If your employee does not select a fund you must pay contributions into a fund you nominate. You should make sure that the fund you nominate complies with the Award (where applicable) and that the fund is a ‘complying fund’. 

For more information on super choice, call the Australian Tax Office on 13 10 20 or go to the ATO website. HIA also has more specific information on choice of super fund. 

Super guarantee contributions have to be paid for each eligible employee to the correct super fund at least four times a year (see quarterly cut off dates at the ATO website. Some funds require that contributions be made on a more frequent basis.

Workers compensation
{{ propApi.expandedIcon }} {{ propApi.collapsedIcon }}

It is compulsory for you to take out workers compensation insurance if you employ worker/s in Tasmania. 

There are a number of insurers who are licenced to issue workers compensation insurance in Tasmania. 

The insurance premium is calculated by using your estimated wages. Your insurer will advise on the premium to be paid. 

For more information about workers compensation in Tasmania you can go the WorkSafe Tasmania website or call them on 1300 366 322.

Long service leave
{{ propApi.expandedIcon }} {{ propApi.collapsedIcon }}

There is a special scheme in place for long service payments for workers in the Tasmanian building and construction industry. 

TasBuild is responsible for administering the scheme. Payments are for service to the industry instead of to an individual employer. You are required to be registered with TasBuild if you employ workers in the construction industry. You are also required to notify TasBuild of new workers. 

For more information go to the TasBuild website.

Payroll tax
{{ propApi.expandedIcon }} {{ propApi.collapsedIcon }}

If you employ people in Tasmania and your total wages paid in Australia (and not just Tasmania) exceed the payroll tax threshold, you will incur a payroll tax liability. Contractors are deemed to be ‘employees’ for payroll tax purposes where a ‘service’ contract exists between the person supplying the services (the contractor) and the end-user (the employer).

The current payroll tax threshold for the 2015/2016 financial year is paying wages of more than $1,250,000 a year. 

There is a requirement to register with the Tasmania Revenue Office (TRO) if you exceed the payroll tax threshold. Once registered, you are required to make monthly returns to the TRO. 

For more information you should go to the Department of Treasury and Finance website.

To find out more, contact HIA's Workplace Services team

Email us

Share with your network:

More articles on:

{{ tag.label }} {{ tag.label }} $vuetify.icons.faTimes
Find guides, how-tos, resources and more

Contracts Online 


The industry’s go-to digital platform. 

No matter the size of the job, a watertight building contract is critical to protect your business, and the current climate presents a great opportunity to go digital with your contracts.

Take me there

Business support


 

Supporting building professionals with custom built services and products.

  • Legal support
  • Contracts Online
  • Host an HIA apprentice
  • Insurance services
  • Managing safety

Explore Business support